Troop Finances
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Troop Finances

How do girls become financially empowered women? Through the Girl Scout Leadership Experience (GSLE), that’s how! Your Girl Scout troop should plan and finance its own activities, and you’ll coach your girls as they earn and manage troop funds. Troop activities are powered by proceeds earned through council-sponsored product program activities (such as the Girl Scout Cookie Program), group money-earning activities (council approved, of course!), and any dues your troop may charge. 

With your guidance, girls will learn key money skills that will serve them throughout their lives.

Establishing a Troop Account

No matter how much your troop plans on saving or spending, you’ll need a safe place to deposit your troop dues, product sale proceeds, and other funds. If you’ve stepped up to lead an existing troop, you may inherit a checking account, but with a new troop, you’ll want to open a new bank account. 

Here are a few helpful tips: 

  • Be sure to find a bank that has free checking and low fees.
  • Designate a “troop treasurer,” that is, one person who is responsible for troop funds and for keeping a daily account of expenditures. 
  • Ensure your account comes with a debit card that you can use during activities or trips. These transactions are easier to track at the end of the year.
  • Be prepared like a Girl Scout, and make sure another troop volunteer has accessible a debit card for the troop account in case the main card is lost.
  • Handle a lost troop debit card the same way you would a personal debit card: cancel it immediately.
  • Keep troop funds in the bank before an activity or trip, and pay for as many items as possible in advance of your departure.

Guidelines for Opening a Troop Account

A troop bank account should be opened as soon as the troop has started collecting funds, a bank account is required for all product sales, and it makes financial record keeping easier. Petty cash not deposited in troop accounts should be kept to a minimum at all times.

Girl Scout bank accounts in Citrus Council must be opened under the Council’s name and tax ID number by corporate resolution. Due to audit regulations, Citrus Council is the legal co-owner of every account and all troop accounts are accessible for review at all times. We currently recommend BB&T, Fairwinds Credit Union, or Wells Fargo for troop banking.

To open a bank account, the troop should identify the bank they wish to use and secure the name of the name and email of the manager to complete the request form.  Girl Scouts of Citrus will produce a letter with the necessary information to complete the account opening process.  The form is located on our web-site at https://girlscoutscc.wufoo.com/forms/pmcs6ij1w3v7ke/

Once you are ready to open the account, it will be important for the account to be opened correctly:

The name of the troop account should be:

o   Girl Scouts of Citrus Council, Inc.,

o   Troop #

Note: this may require two lines for the troop number to be visible on mailings, checks, etc.

  • The primary account address should be the address of the troop leader with a second copy of the bank statement forwarded to GSCC.
  • Every account requires two, non-related signers on the account. All bank account signers must complete the Volunteer Financial Agreement, available on the council website.
  • Each troop may have only one checking account. Multiple or interest earning accounts are not permitted. 

Debit Cards

GSUSA recommends the use of Debit Cards and/or ACH transfers to facilitate future online registration processes for membership and activities through the Council Enterprise System (CES). Debit cards will only be issued to troop bank account signers and should be used for most troop purchases. Credit cards will not be authorized as troops and communities are not permitted to borrow money.

Checks

  • All troops should have checks for reimbursements and as a back-up should debit cards be unusable.
  • All checks accepted and deposited on behalf of GSC must include name, residence address (no P.O. Boxes) and phone number with area code. Temporary checks and checks lacking this information should never be accepted. If possible, use the reference line to list the troop number and activity (example: Troop 1111/cookies).
  • Should you receive a check returned to your troop, you may contact GSC for collections assistance. Contact information is required for collections, funds will be returned to the troop once/if collected.

Any checks returned by our bank as NSF (insufficient funds), account closed, refer to maker, etc. will be immediately forwarded to collections for processing. GSC will not attempt to redeposit bad checks.

Sales Tax Exemptions

Troops and Service Communities are not able to be issued Sales Tax Exempt Certificates for purchases due to audit restrictions. Service Communities and troops that have had a Sales Tax Exemption Certificate must destroy the document.

In an effort to accommodate service communities and troops, purchases through the Girl Scouts of Citrus Shop which are paid for with a troop or service community Girl Scout check or debit card will not be charged sales tax. Items purchased with personal checks or cash do not qualify for sales tax exemption.

If your troop or service community hosts a large event and would like to have the sales tax exempted, please contact the Council Service Center to request assistance.

Troop Finance Policies

Troop Finance Policies

  • Bank account signers will be held personally responsible for all financial activity
  • All account signers and persons handling bank statements or troop money must be a registered member of Girl Scout of the USA and have an eligible background check on file. Signers may not be related or live in the same household
  • Every purchase made by cash, check or debit card should be supported by a receipt or similar document. Troops are encouraged to use their debit card at every possible opportunity
  • Mileage for short excursions and troop errands may be reimbursed at the troop’s discretion. Attach a travel log or similar document to your expense on the Troop Expense Reimbursement form
  • Fuel may only be purchased directly from a gas station for long trips which will use all of the fuel for troop travel purposes. This must be agreed on by the troop and included in the trip budget.
  • No personal expenses or other banking activity may occur through the troop bank account. Troop expenses should be documented using the Troop Expense Reimbursement form
  • This applies to any purchases or withdrawals “to be paid back”. Troops may not lend money in any way.
  • No one may write a check to reimburse themselves for expenses at any time. An Expense Reimbursement Form is required for each occurrence and the check is to be signed by another account signer.
  • Girls may not have individual bank accounts or individual “sub-accounts” recorded on a separate ledger.
  • A Juliette (Individually Registered Girl) is not permitted to have a bank account, even if there is more than one signer on the account. Each Juliette has a holding account at the Council Service Center for their funds and product sale credits. All money earned or donated should be submitted to be put in this account.
  • Money earned collectively (i.e. product sale) is not the property of individual girls.
  • Money remains with the troop, troops disbanding should see Troop Disband – Finance Guidelines
  • Per GSUSA guidelines, proceeds received by a troop/group are non-transferable. Girls who leave the troop or leave Girl Scouting, are not entitled to proceeds earned while in the group, when they leave. PROCEEDS DO NOT FOLLOW THE GIRLS.
  • Girl Scout of Citrus staff can call an audit of the troop bank account at any time
  • ·Abuse of troop funds or bank accounts will result in Girl Scout of Citrus action including, but not limited to, staff oversight, termination from the volunteer position, and/or restrictions on further fundraising activities until the matter is resolved. Legal action will be taken if necessary-to include pursuit of prosecution.
  • It is the responsibility of all adult volunteers to protect the girls money at all times. Any indications of abuse of troop funds or bank account needs to be reported to a council staff person immediately. 
Service Community Finance Policies

Service Communities follow all troop account regulations including Finance Report reporting periods. If there is not a bank account, a zero report should be turned in.

The Service Community accounts are to be used for Service Community events that are not hosted as troop money earning events. The funds are to be used to serve the service community as a whole.

Service Community accounts should not have funds in excess of current budgetary needs. This can include camporee deposits, but should not include a “safety net” beyond any budgeted recurring charges (i.e. a storage unit).

Please use additional funds to defray the cost of events to benefit all girls in the service community.


Service Community financial status, including bank balance, must be presented to the group at each meeting to ensure everyone is aware of the availability of funds.

Troop/Group Finance Report Guidelines

Troop/Group Finance Report Guidelines

Each troop is required to submit a troop finance report annually.

  • Finance reports are submitted through the troops’ VTK by May 31st. 
  • A copy of the troop’s latest 2 bank statements must be submitted with the finance report.
  • Every troop co-leader is responsible for accounting for all troop/group funds.
  • The Troop/Group Finance Report should be made available to each parent.
  • Retain a copy of all troop financial records – they should be available to girls, parents, Service Community Team and Council staff at any time.

If the co-leader does not submit the troop finance report on or before the Council deadline, the co-leader will have an additional 10 day grace period to submit.

If the finance report is not submitted at the end of the 10 day grace period:

  • The troop bank account will be subject to an audit by Girl Scouts of Citrus.
  • The troop bank account will be subject to being frozen, to prevent withdrawals until the audit is concluded
  • The troop co-leader will be subject to removal from her/his volunteer position.
Troop Disbanding and Unused Troop Funds
  • All disbanding troops must complete the Troop Disbanded Report and Checklist.
  • Prior to disbanding, the group must decide how to handle any remaining funds.

o   Per GSUSA guidelines, proceeds received by a troop/group are non-transferable. Girls who leave the troop or leave Girl Scouting, are not entitled to proceeds earned while in the group, when they leave. PROCEEDS DO NOT FOLLOW THE GIRLS.

  • The troop bank account must be closed. As when closing a personal account, be sure all checks and other debits have cleared the account before you close it and realize that you may have to close the account in person. Send any remaining funds to the Girl Scouts of Citrus Finance Department, those funds will be donated to Gifts for Girls to be used for future Scouterships.
  • Unused funds left in Girl Scout accounts when groups disband becomes the property of the Girl Scouts of Citrus.
  • If a troop becomes inactive and is no longer registered, GSC will remove the funds from the bank account and place them in custodial holding for one year. If the troop does not reactivate after that year, those funds will be donated to Gifts for Girls to be used for future Scouterships. 
Closing the Troop Account

When closing a troop account, be sure all checks and other debits have cleared the account before you close it. Remember, you may have to close the account in person. Turn remaining funds over to a council staff member.

[Council: You may want to insert local financial policies and procedures here.]

Money-Earning Basics for Troops

Troop Dues: A small amount of money girls contribute to the troop each time the troop meets. Girls and parents help decide how much they can afford and agree on setting the amount—usually 50¢ to $2.00 per meeting, refer to Safety Guidelines for more information.

Troops flex their financial muscles in two distinct ways: 

  • The Girl Scout Cookie Program and other sales of Girl Scout–authorized products (such as calendars, magazines, or nuts and candy), organized by your council. All girl members are eligible to participate in two council-sponsored product sale activities each year with volunteer supervision: the cookie program and one other council-authorized product sale. Please remember, volunteers and Girl Scout council staff don’t sell cookies and other products—girls do. 
  • Group money-earning activities organized by the troop (not by the council) that are planned and carried out by girls (in partnership with volunteers) and that earn money for the group. 

Participation Guidance
Girls’ participation in both council-sponsored product sale activities and group money-earning projects is based upon the following:

  • Voluntary participation
  • Written permission of each girl’s parent or guardian
  • An understanding of (and ability to explain clearly to others) why the money is needed
  • An understanding that money earning should not exceed what the group needs to support its program activities
  • Observance of local ordinances related to involvement of children in money-earning activities as well as health and safety laws
  • Vigilance in protecting the personal safety of each girl 
  • Arrangements for safeguarding the money

Additional Guidelines
Keep these specific guidelines—some of which are required by the Internal Revenue Service—in mind to ensure that sales are conducted with legal and financial integrity. 

  • All rewards earned by girls through the product sale activities must support Girl Scout program experiences (such as camp, travel, and program events, but not scholarships or financial credits toward outside organizations).
  • Rewards are based on sales ranges set by councils and may not be based on a dollar-per-dollar calculation.
  • Troops are encouraged to participate in council product sales as their primary money-earning activity; any group money earning shouldn’t compete with the Girl Scout Cookie Program or other council product sales.
  • Obtain written approval from your council before a group money-earning event; most councils ask that you submit a request for approval. 
  • Girl Scouts discourages the use of games of chance. Any activity which could be considered a game of chance (raffles, contests, bingo) must be approved by the local Girl Scout council and be conducted in compliance with all local and state laws. 
  • Girl Scouts’ Blue Book policy forbids girls from the direct solicitation of cash. Girls can collect partial payment toward the purchase of a package of Girl Scout Cookies and other Girl Scout–authorized products through participation in council-approved product sale donation programs.
  • Girl Scouts forbids product demonstration parties where the use of the Girl Scout trademark increases revenue for another business, such as in-home product parties. Any business using the Girl Scout trademark or other Girl Scout intellectual property must seek authorization from GSUSA.
  • Group money-earning activities need to be suited to the ages and abilities of the girls and consistent with the principles of the GSLE.
  • Money earned is for Girl Scout activities and is not to be retained by individuals. Girls can, however, be awarded incentives and/or may earn credits from their Girl Scout product sales. Funds acquired through group money-earning projects must be reported and accounted for by the group according to council procedures. 

Sample Money-Earning Activities
Collections/Drives

  • Cell phones for refurbishment
  • Used ink cartridges turned in for money
  • Christmas tree recycling

Food/Meal Events

  • Lunch box auction (prepared lunch or meal auctioned off)
  • Themed meals, like a high tea or a build-your-own-taco bar, related to activities girls are planning (For instance, if girls are earning money for travel, they could tie the meal to their destination.) 

Service(s)

  • Service-a-thon (people sponsor a girl doing service and funds go to support a trip or other activity)
  • Babysitting for holiday (New Year’s Eve) or council events
  • Raking leaves, weeding, cutting grass, shoveling snow, walking pets
  • Cooking class or other specialty class

The Girl Scout Cookie Program and other council-sponsored product sales are designed to unleash the entrepreneurial potential in your girls. From there, your troop may decide to earn additional funds on its own. 

  • At least 60 days prior to the date of the money-earning event, the troop leader should submit the Money- Earning Project Application and a copy of the Budget Worksheet to the Service Community Administrative Support team member for review. (Recycling projects do not need approval).
  • The Service Community Administrative Support team member will review the request and complete the following checklist before forwarding the request to the Vice President of Member Experience. Please note any concerns you may have or additional helpful information when submitting.

o   The troop has submitted its annual Troop/Group Finance Report.

o   The troop participated in the Cookie program and Fall Product program.

o   The information contained on the request form is complete.

o   The project complies with Girl Scouts of the USA finance policies and standards.

o   The project complies with Girl Scouts of Citrus Council finance policies, standards and procedures.

o   The proposed money-earning project is age appropriate.

o   The amount to be raised is reasonable.

o   The troop budget justifies the need for the additional monies to be earned.

o   The program activity to be financed through the project is appropriate for the girls and part of the GSLE.

  • The request will be reviewed by GSC staff and approval or denial of the money-earning request will be returned to the troop leader at least 20 days prior to scheduled date. If the request is denied, the reason for denial will be stated—firm commitments should not be made until permission has been granted for the project.
  • Written parent/guardian permission for the girl to participate in the project must be obtained.
  • Troops must identify the money-earning project as “Conducted by Troop #_____ of Girl Scouts of Citrus.
  • Within 30 days of the completion of the money-earning project, the Money-Earning Project Final Report is due to your Service Community Administrative Support team member and submitted to customercare@citrus-gs.org for processing.

 

Money Earning Projects during Product Sale

Conducting a money earning project during a council sponsored product sale is generally not allowed for many reasons. If a troop would like to carry out a money earning project during the council sponsored product sales (September 7th – November 4th or January 11th – March 1st) they must qualify for an exception to the rule using the following criteria:

  • Cadette troops and above only.
  • May not sell a competing product – i.e. selling cookies during the Girl Scout Cookie Sale.
  • Troops must participate in both the Fall Product and the Cookie product programs.
  • Must show that additional money earning is necessary.
  • Troop must commit to utilizing the current product sale for money earning by meeting the following per girl averages:

o   Fall Product: $200 per girl average

o   Cookies: 212 box per girl average

Attach a letter stating your request for a project during the product sale to the Money Earning Project Application form and submit to your Administrative Support team member. This request will be reviewed by your Administrative Support team member and GSC staff to ensure it meets the money earning project requirements, does not compete with the sale and will not lead to market saturation due to too many money earning projects taking place concurrently.

Help Your Troop Reach its Financial Goals

We get it—there’s something exciting about opening that first case of Girl Scout cookies.  However, before your girls take part in all the cookie program fun, it’s important they have a clear plan and purpose for their product-sale activities. As a volunteer, you have the opportunity to facilitate girl-led financial planning, which may include the following steps for the girls:

  1. Set goals for money-earning activities. What do girls hope to accomplish through this activity? In addition to earning money, what skills do they hope to build? What leadership opportunities present themselves?

  2. Create a budget. Use a budget worksheet that includes both expenses (the cost of supplies, admission to events, travel, and so on) and available income (the group’s account balance, projected cookie proceeds, and so on).

  3. Determine how much the group needs to earn. Subtract expenses from available income to determine how much money your group needs to earn.

  4. Make a plan. The group can brainstorm and make decisions about its financial plans. Will cookie and other product sales—if approached proactively and energetically—earn enough money to meet the group’s goals? If not, which group money-earning activities might offset the difference? Will more than one group money-earning activity be necessary to achieve the group’s financial goals? In this planning stage, engage the girls through the Girl Scout processes (girl-led, learning by doing, and cooperative learning) and consider the value of any potential activity. Have them weigh feasibility, implementation, and safety factors. 

  5. Write it out. Once the group has decided on its financial plan, describe it in writing. If the plan involves a group money-earning activity, fill out an application for approval from your council and submit it along with the budget worksheet the girls created. 

Remember: It’s great for girls to have opportunities, like the Girl Scout Cookie Program, to earn funds that help them fulfill their goals as part of the GSLE. As a volunteer, try to help girls balance the money-earning they do with opportunities to enjoy other activities that have less emphasis on earning and spending money. Take Action projects, for example, may not always require girls to spend a lot of money!

Financial Management and Product Program Abilities by Grade Level

As with other Girl Scout activities, girls build their financial and sales savvy as they get older. Every girl will be different, but here you’ll find some examples of the abilities and opportunities for progression of girls at each grade level.

Girl Scout Daisies 
The group volunteer handles money, keeps financial records, and does all group budgeting.
Parents/guardians may decide they will contribute to the cost of activities.
Girls can participate in Girl Scout cookie activities and other council-sponsored product sales.
Daisies are always paired with a volunteer when selling anything. Girls do the asking and deliver the product, but volunteers handle the money and keep the girls secure.
Girls should be given the opportunity to practice identifying money and counting back change with an adult during each transaction.
Girl Scout Brownies
The group volunteer handles money, keeps financial records, and shares some of the group-budgeting responsibilities.
Girls discuss the cost of activities (supplies, fees, transportation, rentals, and so on) with guidance from their volunteer(s).
Girls set goals for and participate in council-sponsored product sales.
Girls may decide to pay dues to contribute to the cost of activities.
Girl Scout Juniors 
The group volunteer retains overall responsibility for long-term budgeting and record-keeping, but shares or delegates all other financial responsibilities.
Girls set goals for and participate in council-sponsored product sales.
Girls decide on group dues, if any. Dues are collected by girls and recorded by a group treasurer (selected by the girls).
Girls budget for the short-term needs of the group, on the basis of plans and income from the group dues.
Girls budget for more long-term activities, such as overnight trips, group camping, and special events. 
Girls budget for Take Action projects, including the Girl Scout Bronze Award, if they are pursuing it.
Girl Scout Cadettes, Seniors, and Ambassadors 
Girls estimate costs based on plans.
Girls determine the amount of group dues (if any) and the scope of money-earning projects.
Girls set goals for and participate in council-sponsored product sales.
Girls carry out budgeting, planning, and group money-earning projects.
Girls budget for extended travel, Take Action projects, and leadership projects.
Girls may be involved in seeking donations for Take Action projects, with council approval.
Girls keep their own financial records and give reports to parents and group volunteers.
Girls budget for Take Action projects, including the Girl Scout Silver or Gold Awards, if they are pursuing them.
Working with Sponsors and Other Organizations

Every girl deserves an empowering leadership experience like Girl Scouts and local sponsors can help councils make that vision a reality. Community organizations, businesses, religious organizations, and individuals may be sponsors and may provide group meeting places, volunteer their time, offer in-kind donations, provide activity materials, or loan equipment. Encourage your girls to celebrate a sponsor’s contribution to the troop by sending thank-you cards, inviting the sponsor to a meeting or ceremony, or working together on a Take Action project.

For information on working with a sponsor, consult your council; they can give you guidance on the availability of sponsors, recruiting guidelines, and any council policies or practices that must be followed. Your council may already have relationships with certain organizations, or may know of some reasons not to collaborate with certain organizations.

Important guidelines when approaching money earning with other organizations

When collaborating with any other organization, keep these additional guidelines in mind: 

Avoid fundraising for other organizations: Girl Scouts are not allowed to solicit money on behalf of another organization when identifying ourselves as Girl Scouts (such as wearing a uniform, a sash or vest, official pins, and so on). This includes participating in a walkathon or telethon while in uniform. However, you and your group can support another organization through take-action projects. Girl Scouts as individuals are able to participate in whatever events they choose, as long as they’re not wearing anything that officially identifies them as “Girl Scouts.” 

Steer clear of political fundraisers: When in an official Girl Scout capacity or in any way identifying yourselves as Girl Scouts, your group may not participate (directly or indirectly) in any political campaign or work on behalf of or in opposition to a candidate for public office. Letter-writing campaigns are not allowed, nor is participating in a political rally, circulating a petition, or carrying a political banner. 

Be respectful when collaborating with religious organizations: Girl Scout groups must respect the opinions and practices of religious partners, but no girl should be required to take part in any religious observance or practice of the sponsoring group. 

Avoid selling or endorsing commercial products: “Commercial products” is any product sold at a retail location. Since 1939, girls and volunteers have not been allowed to endorse, provide a testimonial for, or sell such products.

 

Request for Cash Gifts

Per national Girl Scout policy, no Girl Scout is permitted to ask for gifts of cash from any entity. However, if a co-leader, parent or adult volunteer has a connection in your community for possible cash gifts, please consult with the Fund Development Department where it will be determined how to work in partnership to secure the gift. Girl Scouts of Citrus Council, Inc.is the only legal entity that can secure and process cash gifts as a condition of our 501(c) (3) status.

Donor Designated Gifts

If an individual donor or business wishes to make a gift of cash to a specific troop/group/community then the individual donor or business must send their donation directly to council with a note including the troop/group/community name that they wish their gift to be directed.

As the registered 501(c)(3) organization in receipt of donated funds and good stewards of all donations made through our organization, it is Girl Scouts of Citrus’s responsibility to ensure that all designated troops/groups/communities are active and in adherence with Council financial requirements.

All active Girl Scouts of Citrus troops are required to have a troop bank account with two (2) unrelated signers on the account. When a donor check stipulates that donations are made to designated troops, checks must be deposited into the troop account. Council will process payment only if the following information is current:

 The bank name, routing and account number, and the names of all signers on the troop account.

 A copy of last month’s bank statement for the troop account must be on file.

 The date of the last troop finance report submission to Girl Scouts of Citrus.


Once the check has been processed, council will remit the donation to the appropriate troop/group/community. Note that council keeps a small fee (percentage of donation) to cover processing costs.

Girl Scouts of Citrus Fundraising Campaigns

ToGetHerThere Campaigns

Annual Campaign

Financial support through the Annual Campaign will provide for the important operations of our organization (volunteer training, support and recognition, staff development, maintenance of properties and camps and more) and enhance girl led special events and programs.

 

GIFTs for Girls Family Campaign

Every girl deserves the chance to be a Girl Scout, but not everyone can afford it on their own. Family Giving reaches beyond your own troop and touches the lives of girls who need a little extra support. We know that no one believes in the power of girls more than their families! You have the power to invest in the heart of Girl Scouts–being a sister to every girl.

 

Capital Campaigns

General Property

In order to build girls of courage, confidence, and character we must build a fundamental platform of resources to provide lifelong memories and exceptional experiences from camp to scout houses to the Service Center. Financial support for the general property fund will provide needed resources necessary to maintain the integrity of our mission for our girls at our six locations.

Planned Giving

JGL Society

The Juliette Low Legacy Society was established in memory of our founder Juliette Gordon Low to thank and honor friends of Girl Scouts who choose to make Girl Scouts part of their legacy and a beneficiary of their estate plan. The Society celebrates those who have made a contribution of $10,000 or more to the endowment through their estate plans or as an outright gift.

Memorials and Tributes

If you have a loved one who is passionate about Girl Scouting, establishing a memorial or tribute gift is a meaningful way to honor your loved one or celebrate a special occasion while supporting Girl Scouts. Your memorial or tribute gift will be a lasting tribute to your loved one and will allow us to build girls of courage, confidence, and character, who make the world a better place.

 

Major Gift Giving

Friendship Circle – Monthly Giving

By selecting ‘Monthly donation’ and committing to a minimum $10 per month gift, you automatically become a member of our Friendship Circle and will receive your Friendship Circle Pin! Give monthly and be a part of a group of dedicated donors providing steady funding for Girl Scout programs year round.

Promise Circle

Through an annual investment of $1,000 or more, you become a member of the Promise Circle. Your gift makes a lasting impact on the girls served by Girl Scouts of Citrus and you help Bring Her Promise to Life.

Pearl Giving Society

Juliette sold her strand of pearls so she could fund the Girl Scout organization. With that act of philanthropy in mind, the Pearl Giving Society recognizes and honors individuals who have made a commitment to ensure that girls will continue to benefit from the Girl Scout experience. You are eligible to become a member of the Pearl Giving Society if you make a contribution of $10,000 or more for the calendar year. 

 

Other Ways to Give

GSC Re-Use Collection Program

The GSC Re-Use Collection Program is a fun and easy way for our troops to help our planet while helping Girl Scouts of Citrus reach our GIFTs for Girls fundraising goal.  Troops are invited to collect gently used, re-wearable clothing, shoes and textiles. Millennium International Textile, Inc. will pay Citrus Council $.25 for each pound collected!  The funds that your troop raises will go towards your Service Community’s GIFTs for Girls goal.

Matching Gifts/Volunteer Service Hours
Many employers have matching gift programs that will match a portion or all of charitable contributions or volunteer service hours made by their employees.  Before you make your next contribution, check with your human resources office and ask if the company offers a matching gift program.

United Way

You can support the work of Girl Scouts Citrus throughout the entire year by making a pledge using payroll deduction. Just designate how much you want deducted from each pay period and the funds will be automatically collected for disbursement to Girl Scouts of Citrus. Supporting GSC can’t get simpler than that!  

GSC Designation Code:

Heart of Florida (Orange, Osceola and Seminole): 7122

United Way of Brevard, Lake, Volusia: GSC

Amazon Smiles

Support Girl Scouts while you shop! Make sure to designate the Girl Scout Citrus through AmazonSmile. Amazon will donate 0.5% of your purchase to our Council. AmazonSmile has the same products, same prices, and same service as the Amazon you know. Just make sure to start shopping through smile.amazon.com in order to give to our Council today!

 

Change Giving

Created by a Central Florida company, the Change Giving app simplifies giving by allowing users to donate spare change to Girl Scouts of Citrus through everyday transactions. Learn more at changegiving.

Foundations and Grants

Working in tandem with foundations and external corporate groups with like-minded mission and focus, Girl Scouts of Citrus submits funding requests for specific projects. These funds enable girls and young women to develop to their fullest potential through providing needed resources that would not have been available otherwise.

Coupons

Girl Scout councils are frequently approached by local businesses proposing distribution of coupons providing reduced prices to those who redeem them and contributions from the businesses to Girl Scouts alone or to the Girl Scouts as one of several not-for-profit organizations. Such coupons must be carefully reviewed to guard against an actual or implied endorsement of the product. In each case, the Girl Scout Council should reserve final approval of all copy.

 Councils should neither purchase nor otherwise obtain coupons from a business for resale purposes.

 Girl Scout Councils may feature a story about the coupon offer in their bulletins or newsletters.

 No coupon offer may be made exclusively to Girl Scout members.

 Girl and adult members of Girl Scouting should not distribute coupons.

Donations to Troops

 Cash and non-cash contributions to troops/groups require the following procedures. These procedures have been put into place to ensure compliance with the current Internal Revenue Service tax code and not-for-profit regulations. All contributions to troops/groups must be reported as INCOME on the Troop/Group Finance Report. All Corporate volunteer match or Foundation donations received will be assessed an 5% administrative fee by the Finance Department (examples: DisneyEarsToYOU, Universal, Sam’s Club, Walmart, etc.). This policy took effect September 1, 2015.

 Girl Scouts of Citrus encourages troops receiving contributions to consider donating 50% of their proceeds over $500 (or amounts over what they need for their planned activity) back to Gifts for Girls in order to assist with program Scouterships and Camperships as a community service for their Girl Scout sisters. However, this is not mandatory, only encouraged.

 Any designated donation monies received from a foundation, corporation, government entity, or individual received by a Girl Scouts of Citrus troop, Service Community, or individual member will be accepted and recognized by Girl Scouts of Citrus Council, Inc. The Council will apply the donation as designated by the donor, minus the 5% administrative fee if appropriate.

 When a leader receives a monetary donation for their troop, they should forward it, along with information pertaining to the recipient troop, to the Girl Scouts of Citrus Development Department. The council will issue a check payable to the troop to be mailed to the troop leader. All contributions will be acknowledged by the Girl Scouts of Citrus Council, Inc., but should also be acknowledged by the recipient troop/group.

 As the registered 501(c)(3) organization in receipt of donated funds and good stewards of all donations made through our organization, it is Girl Scouts of Citrus’s responsibility to ensure that all designated troops/groups/communities are active and in adherence with Council financial requirements. All active Girl Scouts of Citrus troops are required to have a troop bank account with two (2) unrelated signers on the account. When a donor check stipulates that donations are made to designated troops, checks must be deposited into the troop account. Council will process payment only if the following information is current:

 The bank name, routing and account number, and the names of all signers on the troop account.

 A copy of last month’s bank statement for the troop account must be on file.

 The date of the last troop finance report submission to Girl Scouts of Citrus.

 Products or discounts on products may be accepted by any Girl Scout troop/group, only if this type of “contribution” is offered as a normal store procedure, such as a nonprofit discount. Gift certificates should be reported as INCOME on the Troop/Group Finance Report.

Acknowledging a Contribution

Troops/groups should always express their gratitude to donors. The type of donation, monetary, in-kind, services, or equipment does not matter. Donors always like to feel appreciated and that their donations were well-accepted. Girl Scouts of Citrus will make acknowledgements to donors who give a donation valued at $25 or more. If these donations were made directly to a troop/group, the troop/group should also acknowledge the gift.

Events to which donors can be invited

 Banquet / Parent-Daughter Dinner / Adult Appreciation Dinner

 Tea / Coffee

 Picnic / Luncheon

Lasting Tributes — Contribution in honoree’s name to:

 GIFTs for Girls Campaign

 Leave a Legacy – Planned Giving

 Special Memorial Gifts

Service to the Sponsor

 Host a company dinner

 Bus tables for a company dinner

 Assist with decorations for the company at holiday time

Living Thanks

 Daisies / Seeds / Trees

 Troop Photo showing benefit of the donation

Certificates and Plaques

 Certificates, plaques and other tokens of appreciation may be purchased by Leaders,

Service Community Team members and other adults from the Council Shop.

Working with Sponsors and Other Organizations

Every girl deserves an empowering leadership experience like Girl Scouts, and local sponsors can help councils make that vision a reality. Community organizations, businesses, religious organizations, and individuals may be sponsors and may provide group meeting places, volunteer their time, offer in-kind donations, provide activity materials, or loan equipment. Encourage your girls to celebrate a sponsor’s contribution to the troop by sending thank-you cards, inviting the sponsor to a meeting or ceremony, or working together on a Take Action project.

For information on working with a sponsor, consult your council, which can give you guidance on the availability of sponsors, recruiting guidelines, and any council policies or practices that must be followed. Your council may already have relationships with certain organizations or may know of some reasons not to collaborate with certain organizations.

 

When collaborating with any other organization, keep these additional guidelines in mind:

 

Avoid Fundraising for Other Organizations

Girl Scouts are not allowed to solicit money on behalf of another organization when identifying themselves as Girl Scouts by wearing a uniform, a sash or vest, official pins, and so on. This includes participating in a walkathon or telethon while in uniform. However, you and your group can support another organization through Take Action projects. Girl Scouts as individuals are able to participate in whatever events they choose as long as they’re not wearing anything that officially identifies them as “Girl Scouts.”

 

Steer Clear of Political Fundraisers

When in an official Girl Scout capacity or in any way identifying yourselves as Girl Scouts, your group may not participate, directly or indirectly, in any political campaign or work on behalf of or in opposition to a candidate for public office. Letter-writing campaigns are not allowed, nor is participating in a political rally, circulating a petition, or carrying a political banner.

 

Be Respectful When Collaborating with Religious Organizations

Girl Scout groups must respect the opinions and practices of religious partners, but no girl should be required to take part in any religious observance or practice of the sponsoring group.

 

Avoid Selling or Endorsing Commercial Products

A commercial product is any product sold at a retail location. Since 1939, girls and volunteers have not been allowed to endorse, provide a testimonial for, or sell such products.  “Commercial products” is any product sold at retail, product demonstration parties (ex. Avon, Pampered Chef), raffles, drawings, games of chance, the direct solicitation of cash, and the sale or endorsement of commercial products are examples of inappropriate money-earning activities for girls. However, adults may participate in

these fundraising ventures and make a contribution to Girl Scouts from the venture, as long as girls do not participate as the fund solicitors or as the vehicle to distribute information. (Ex. A person may have an Avon party to benefit Girl Scouts and donate a portion of the revenue to Girl Scouts. She/he may invite parents of Girl Scouts to attend the party, but may not send home sales booklets with girls or promote the event using the Girl Scout name/brand.)

Retail chain endorsements are opportunities for the for-profit sector to support Girl Scouting and are appropriate for council fundraising only—not for individuals or troops/groups. (Ex. McDonald’s offers to sponsor a “Girl Scout Day” or “Spirit Night” where 10% of the proceeds from all food sold is donated to the Girl Scouts of Citrus Council.)

The exception to this policy is when a Girl Scout community would like to host a “Spirit Night” on behalf of their GIFTs for Girls Family Campaign goal. These goals are set at the beginning of every Girl Scout year. More information on the GIFTs for Girls Family Campaign can be found on our website www.citrus-gs.org.

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