troop bank accounts

Establishing an Account

If your group is earning and spending money, the group needs to set up a bank account. If you’re taking over an existing group, you may inherit a checking account, but with a new group, you’ll want to open a new account. This usually happens when there is money to deposit, such as from group dues, product sales, or group money-earning activities. Consider these tips when working with a group account:

Keep group funds in the bank before an activity or trip, paying for as many items in advance of your departure.
Use debit cards during the activity or trip.
Make one person responsible for group funds and for keeping a daily account of expenditures.
Have one or more back-up people who also have debit cards, in case the main card is lost.

Follow your council’s financial policies and procedures for setting up an account. Most council-sponsored product sale activities have specific banking and tracking procedures.

Girl Scout bank accounts in the Council jurisdiction must be opened under the Council’s name and tax ID number by corporate resolution. Due to audit regulations, all troop accounts are accessible to the Council.

Opening a Bank Account

Guidelines for Opening a Troop Account

All troop accounts are opened with the Council Tax ID Number; the Council is the legal co-owner of every account.
Troop Bank Account Authorization Form_2011 from GSCC to open troop account
The name of the troop account should be:

Girl Scouts of Citrus Council, Inc., Troop _______

The account address should be the address of the troop leader.
Girl Scouts of Citrus Taxpayer Identification Number is: 59-0696293.

Debit Cards

GSUSA recommends the use of Debit Cards and/or ACH transfers to facilitate future online registration processes for membership and activities through the Council Enterprise System (CES). Debit cards will only be issued to troop leaders/co leaders.

Credit cards will not be authorized since borrowing money is not allowed for service unit or troop accounts.