Camp FAQs


summer camp details can seem daunting,
but don't worry: that's our area of expertise


We know that sending your daughter to camp for the first (or fifth) time can seem overwhelming, but we have answers to all of your questions below. And as always, we're here to help in any way.


  • Badges and Celebrations
    • Each week your camper will be completing the requirements for one badge that they will receive (except for Daisy Petals) and also complete additional requirements towards other badges. At checkout she will receive the badge that she has earned for that week along with a list of the other badge work the she has started.
      Birthdays are a fun celebration at camp. Special arrangements for giving a present or providing treats for your campers unit can be made in advance with the Outdoor Program Manager at Aimee Beauchamp. Campers will celebrate birthdays by being recognized during lunch with cake and a big birthday song on their special day.
  • General Information
      Yes - the American Camp Association (ACA) is an independent national agency which imposes the highest standards of health, safety, program, and staffing for camps across the country. Camps are periodically visited and must maintain high marks to display the ACA logo. Mah-Kah-Wee Program Center has been an accredited camp since 2010 and meets or exceeds all required health and safety standards.
      Girls attend camp individually, not as a troop, though they may choose to attend with one buddy. If your camper has a special buddy that is in the same grade level and attending the same camp session they must request each other during the registration process. Only one buddy request will be honored. Remember a buddy is not a requirement and is not guaranteed many campers come to camp without a buddy and make new friends. We will try the best we can to accommodate your request. In most circumstances, girls that are in the same troop will not be placed together in the same cabin. They must request only one buddy during their camp session.
      Kapers/responsibilities are minor tasks that girls participate in while attending camp. Each staff member will model and teach campers proper ways to care for the environment and their camp surroundings. Each unit is responsible for the upkeep and cleaning of their area and for additional daily camp responsibilities. This may include cleaning the dining hall, restrooms, grounds, etc. Girls are closely monitored to make sure that established health and safety procedures are used in completing cleaning tasks. Girls will never directly handle any chemicals and will use gloves while cleaning.
      Campers are picked up at designated times at the end of their day/session. Please be sure that whoever is picking up your camper is listed on the camper release form including parents/guardians. Everyone must present a picture ID when picking up campers. If you need to pick up a camper during the day, please contact the Outdoor Program Manager at abeauchamp@citrus-gs.org prior to that day to make the appropriate arrangements.
      We reserve the right to cancel/alter any program activities when weather conditions are unsuitable, to include but not limited to, extreme heat, thunderstorms, excessive wind etc. Safety is always our primary concern for the campers and staff. Every effort will be made to reschedule the activity or to offer alternative options at that time. No refunds or adjustments in fees will be made as we have no control over certain circumstances.
      Any girl currently in K-12 (as of Fall 2013) can attend any camp specified for their grade level. Girls who are not currently registered as a Girl Scout may attend as a non-member for an additional fee.
      Camp has something for everyone!! It is a place that provides a safe, positive, fun-filled and adventurous setting, which encourages discovery, problem solving and self-growth. It’s a place where every girl can explore the joys of camping and being outdoors. It’s where a girl can discover independence, self-reliance, have fun and make life long friendships.
      At all of the camp locations, there are weather radios and all leadership staff receives weather alerts on their phones. Our Rangers are always monitoring the weather throughout the day keeping everyone aware of any changes or warnings. In an event that there is more severe weather then a thunderstorm, all the girls are moved to a safe location according to the emergency action plan. While at these locations there are a number of rainy day programs that are done to keep the girl’s mind off of the weather until we are given the all clear.

      At Mah-Kah-Wee Program Center our cabins were constructed to withstand hurricane force winds and are completely safe during thunderstorms. We also have an emergency siren that we can turn on which will indicate to staff to act according to our Emergency Action Plan. In addition to our own siren, our neighboring community also has a Tornado siren that can be heard anywhere on our property.
      Depending on what type of camp your daughter will be attending will determine if you will need to provide food. If your daughter is attending a Day Camp at Celia Lane then you will have to provide lunch for her. If she is attending Day Camp at Mah-Kah-Wee lunch is provided. If your daughter will be attending any Resident Camps, all of her meals from Sunday night through Friday afternoon will be provided by our wonderful kitchen staff. Water and fresh fruit are always available throughout the day, in addition to other types of snacks that are given out.

      If your daughter has any special dietary needs or allergies, please write it on the needs assessment (in your confirmation packet) and we will have our food service manager contact you with the menu.
      Camper accommodations are determined on a first come first serve basis and by what session they are registered for. Counselors will sleep in the same unit but in separate sleeping quarters from the campers and are always available if a camper needs them. The only exception to this is for sampler camp sessions.
      Yes! Mail time is the best part of a camper’s day! We encourage parents to send mail for their child whether it is packages, mail or through our e-mail program that is called eCamp.

      eCamp is a ONE way e-mail service that allows you to send e-mails to your child and also view the pictures that are taken during the week. We do ask that you please send mail in a timely manor so that your child can receive it the week that she is at camp. We also recommend that you drop mail off during check-in so that there is a guarantee that your child will receive the mail while they are at camp.

      If you would like to have your child send you mail, please pack pre-addressed envelopes with stamps so they can do so.
      The camp phone is for emergency and business calls. In case you need to contact the Outdoor Program Manager during camp, the phone number will be included in your confirmation packet. Please be understanding if you are unable to initially reach someone at camp. We will be checking and returning phone calls regularly. Campers are not allowed to bring cell phones or electronics of any kind to camp. An important part of the camping experience is being “unplugged”.
  • Healthcare
      In a conscious effort to provide a safe and healthy environment for all campers, Girl Scouts of Citrus requires that all medical forms be uploaded to the Camp Doc website no less than 1 week prior to camp start date. For Resident Camp, a physical exam that includes a health history that has been taken within 12 months of the camper’s last day of camp. Health exam forms must be singed by a licensed physician and a current shot record must be provided. If a girl arrives at camp without the appropriate medical paperwork she will not be allowed to stay unless she can obtain the missing documents from her physician or an Urgent Care Center on the day of check in.
      In a conscious effort to provide a safe and healthy environment for all campers, Girl Scouts of Citrus requires that all medical forms be uploaded to the Camp Doc website no less than 1 week prior to camp start date. For day camp, a current health history (completed by the parent) and a current shot record must be provided. If a girl arrives at camp without the appropriate medical paperwork she will not be allowed to stay unless she can obtain the missing documents from her physician or an Urgent Care Center on the day of check in.
      Upon check in, all medications including but not limited to: prescriptions and over the counter items i.e.: vitamins, etc. must be checked in with the health staff. Campers may never be in possession or try to administer anything without the supervision of the health staff or other designated staff. The only exception to this would be an epi pen, inhaler or diabetic medication which has been previously approved by a healthcare provider with appropriate documentation on file for the camp/program session. The Privacy Act of 2001 protects all personal and medical information. The disclosure of confidential information is only available to health personnel. It is the camper’s responsibility to provide this information to CampDoc. Forms are not available from the previous year. All camps have staff members who are First Aid and CPR certified.
      Yes, physicals are required for resident camp but not for day camp. The physical must be less than 12 months from the last day of camp that your camper will attend. For Day Camp only a health history is required and can be filled out by the parent/guardian. Both forms and current shot records must be uploaded to our medical database, CampDoc. No less than two weeks prior to attending camp.
      Yes, at Resident Camp we have a qualified medical staff that is on site 24 hours a day as well as an on-call doctor if illness or injury requires additional medical attention. At Day Camp, staff is certified in First Aid and CPR. Parents will be notified any time there is an emergency regarding their child.
      Heads and Toes is part of the check in process for all campers when coming to resident camp or other overnight programs. Staff is trained to identify the signs of lice and athlete’s foot, as well as check temperatures. Staff will wear gloves and use a new tongue depressors to move hair, they visually look at feet and use a new cover each time they take temperatures.

      If there are signs or symptoms of any of these, they will bring it to the attention of the Health Staff and Outdoor Program Manager. At that point once it is confirmed, the camper will need to go home and may only return once it has been treated and cleared. If fever is over 100, campers may return once it has been under 100 for 24hours.
  • Information Nights
      Yes! Are you new to Girl Scouts? Would you like to know a little more about what camp has to offer? Then attend one of these parent information sessions. Sessions are designed to speak directly to parents and to be able to answer all of your questions. You will be able to discuss which type of camp is best for your daughter, meet staff, and discuss camp options for special needs and general camp questions. There will not be a camp tour during these sessions since they are in the evening. If you would like to take a tour you may return on one of the open house dates and get with one of the groups. These sessions are designed for adults, however there will be staff and activities set up for your children during the meeting. Session will be held at Mah-Kah-Wee Program Center from 6:30 PM – 8:30 PM on the follow dates: February 11th, 2014 March 19th, 2014 April 10th, 2014 There is no cost for either of these events however registration is required. Please check back for registration information.
      Absolutely! If you have attended an information night and would like to visit the camp, or if you want to come out and meet the staff, then come on down to our beautiful 250 acre campsite. Take a tour of our units, bring your family, visit the units and activity areas. You will also have an opportunity to sit down with our staff and discuss any concerns or to answer your questions. Sessions will be held at Mah-Kah-Wee Program Center from 2 PM – 4 PM on the follow dates: March 9th, 2014 and April 13th, 2014. The first 25 girls that bring a friend and register together at one of our open houses will be put in a drawing for special gifts! Prizes will vary each week and applicants can only win once. There is no cost for either of these events however registration is required. Please check back for registration information.
  • Payments and Discounts
      Yes. Group photos will be taken during each week of camp and can be purchased before the camp session during online registration or on check in day. Fees for the photos are as $10 per one group photo.
      Each camper will receive a camp T-shirt and patch as part of their registration fee. When you register your camper, you will choose your camper’s t-shirt size. One (1) camp T-shirt and one (1) camp patch are offered for the summer, regardless of the number of camp sessions attended. Should you desire to order additional t-shirts or camp patches, they are available for a cost of $6 per t-shirt and $1.50 per patch. Please send an email to outdoorprogram@citrus-gs.org to request additional items.
      The trading post is the camp store and will be open during check-in for a variety of camp purchases. You will also be able to leave money for your camper to purchase items during her stay at camp. They offer items from water bottles to stuffed animals and from T-shirts to jewelry. No food items are available for purchase at this time.
      Deposits are due upon initial registration. The balance of the camp fee can be paid in payments or in a one lump sum. Final payments must be received by the designated date you will receive on your invoice. Once you make your final payment you will receive your final confirmation.
      Girl Scouts of Citrus would like as many girls as possible to participate in a camp experience regardless of financial status. Camperships are available for registered girl scouts of GSC that would like to attend camp and express financial need. For girls applying for financial assistance only, the deposit is refundable in case of non approval or refusal of campership. All campers must submit the $25 deposit and financial assistance form together no later than May 1st, 2014 to be reviewed. Once the application has been approved you will receive a confirmation stating the amount you were granted and remaining balance will fall under the same payment guidelines. If application is received after May 1st, 2014 it will only be processed if funds are still available. Financial assistance will only be granted 1 time per camper, per summer. This will allow us the opportunity to serve as many girls as possible; camperships are limited to designated amounts and usually only cover a partial amount of the camp fee. Financial assistance cannot be combined with any discounts including: early bird, multi week etc. Applications for “Camperships” can be found under “For Campers” at www.citrus-gs.org.
      Deposits are non-refundable except if the camp session is full or has been cancelled by the council. If you need to cancel your registration we must receive your request in writing no later than 21 calendar days prior to the designated check in date. Cancellations made after the deadline will not be eligible for a refund unless there are extenuating circumstances such as: health issues with supporting physician documentation, death of a family member or moving out of council jurisdiction.
      The following discounts are in place for the 2014 Summer Camp Season. Please be advised that discounts may not be combined with any other discounts or financial assistance. (Unless specified).
      Early Bird Registration
      : Register and pay in full by March 31st and receive $50 off each resident camp and/or $25 off each day camp or sampler.
      Open House/Parent Information in April only
      : For every camp session that you register for and pay in full during the April open house or parent information night you will receive a Camp Photo ($10 value) for each of those sessions.
      Multi Week
      – Register for more than one of the same type of camp session and receive $25 off each additional resident camp or $10 off each additional day or sampler camps.
      Multi Family
      – Register more than one camper in the same household, for the same type of camp and receive $25 off each additional resident camp or $10 off each additional day or sampler camps.
      Program Aides and Counselors in Training
      – Program Aides that would like to help at Day Camp and Counselors in Training who would like to help at resident camp in a leadership role may do so for a maximum number of two (2) weeks. The cost to attend camp will be $250 for resident camp (PA 2 & CIT only) and $100 for day camp (PA only). Girls will not be assigned to a specific session of camp. Girls will select a week and work throughout the camp to support the entire camp program. Not all sessions will be available to assist at. Program Aides and Counselors in Training must first complete their interest for the summer and training dates: PA Day Camp Registration or CIT/PA II Resident Camp. Once the requests have been reviewed, evaluated and approved you will be notified to complete your camp registration form.
      The trading post will be open at check in and you could leave money in an account for your child to spend while at camp. The trading post will be open once during the week so that your camper could purchase items to remember their camp experience.
  • Registration
      Camp Doc is the secure web based database that we use for all healthcare information. This program allows you to turn in all medical forms electronically and keep them on file for one year. As this is our third year using this service we are confident with the services we have been provided.
  • Special Needs
      No one shall be denied admission to our camp(s) because of race, color, national origin, religion, sex, handicap, or age, providing specific program requirements are met.
      Girl Scouts of Citrus seeks to provide an inclusive environment. Campers requiring special accommodations, meals, or equipment must notify us in writing 2 weeks prior to attending their camp session. Please send the completed needs assessment form to Aimee Beauchamp, Outdoor Program Manager, at abeauchamp@citrus-gs.org . All information will be kept confidential and shared only with the appropriate staff. Please note that as we can try to accommodate many of these requests, we are not a special needs specific camp and have not had training to accommodate all circumstances. Please contact Aimee Beauchamp with any questions at abeauchamp@citrus-gs.org.
  • Staff and Safety
      Camp Staff is selected based on previous experience working with youth, skills and certifications in specific areas, maturity, personality, teamwork, education, leadership ability and character. Staff members include college students and graduates, certified teachers, program professionals and former campers that have completed the counselor in training leadership program. All staff that is directly responsible for campers must be at least 18 years old.
      All staff participates in an intensive, mandatory training designed to prepare the staff to create a positive and supportive camp environment based on standards provided by leading experts in the camping industry. During this period, the staff learns child development, the Girl Scout Program, camp skills, group dynamics, safety procedures, and regulations, cooperative learning and other important topics. Leadership staff is also required to attend additional training. It is our commitment to ensure the safety of all campers, we strive to meet or exceed all established safety standards for staffing. Two adults to every 6 girls currently in Kindergarten or 1st grade. Two adults to every 12 girls currently in 2nd or 3rd grade. Two adults to every 16 girls currently in 4th or 5th grade. Two adults to every 20 girls currently in 6th through 8th grade. Two adults to every 24 girls currently in 9th through 12th grade. All new and existing staff members are required to go through an intensive interview process including, but not limited to: multiple interviews, receive a favorable National Criminal Background Check and clearance from a National Sexual Offender/Predator Check.
      Yes - male staff members (paid and volunteer) are a valued part of all aspects of Girl Scouting including camping. Additional guidelines are followed when men are present in order to ensure the privacy of the girls as well as of the male staff members. They are never allowed to enter a unit before contacting the staff in charge, they are never alone with any girls and they are never in the same sleeping areas with the girls. In all situations, Safety-Activity Check Points, Risk Management, ACA Standards, local and state regulations are complied with.
      Parents are responsible for transporting children to and from all camps. The camp will provide transportation to offsite locations for special activities that are included in the camp session and will be done via council-owned vehicles and/or leased vehicles which would be driven by staff members who are at least 21 years of age and have a favorable driving record. These vehicles will also have a current documented mechanical inspection and will have daily inspections before any travel takes place. Additional transportation may be done by charter/school buses. These approved vendors would provide their licensed staff members for transportation and will provide documentation stating clearance of driving records and vehicle maintenance logs.
      We have camp staff members who are enthusiastic, talented, and caring adults (18 years or older) who are selected based on their experience and ability to serve as a role model. All of our staff members are required to have a level two background check and also required to attend a week long pre-camp training. Many of the staff members are returning from the previous years, some of them are currently in college studying Elementary Education and some of them are currently teachers in various schools within our Council jurisdiction.
      It is common, regardless of age, to miss home. Parents can help their daughter prepare for being at camp by talking positively about camp before arrival, helping the camper pack and encouraging the camper by explaining that everything will be alright at home while they are away. Parents often do not realize that a frequent cause of a camper’s missing home is worry that her parents will be “camper sick”.

      It is crucial for parents to set their daughters up for success. She is listening when you say “you are going to have so much fun at camp” and cheerful letters from home help her feel supported and happy at camp. We also have trained staff that is ready to talk with your child if she is ever feeling homesick while at camp. Sometimes allowing your camper to have a few overnight experiences prior to coming to camp can help as well.
  • Types of Camp
      These camps are designed to help girls and parents get used to an overnight camping experience that consists of 3 days and 2 nights. There are limited spaces available to ensure that girls do not feel overwhelmed. These sessions will be sleeping in the Skeeter Hollow Bunkhouse to give the girls the ability to be independent, but to also feel secure during their first experience. Staff will be sleeping in a common room in between the two bunkrooms in an open space. Girls registering for any sampler camps must currently be in Kindergarten through 3rd grade.
      These camps are designed for girls that would prefer a camp experience that is not overnight. They are usually 5 days from 9am to 4pm (before and after care available). Girls registering for any day camps must currently be in Kindergarten through 5th grade.
      : These camps are designed for girls that would prefer an overnight camp experience. Camps run for 6 days and 5 nights. Some sessions will include high adventure and fun and some sessions will include traditional camp fun! Campers that come to these sessions range from 1st through 12th grade depending on the sessions. Girls registering for any camps must currently be in the grades specified
      7:00 AM - Wake Up
      7:45 AM – 8:55 Flag & Breakfast
      9:10 – 10:20 AM – Camptivity #1
      10:30 – 11:40 AM – Camptivity #2
      11:50 – 1:00 PM – Lunch
      1:10 – 2:20 PM – Kapers/Me Time
      2:30 – 3:40 PM – Camptivity #3
      3:50 – 5:00 PM – Camptivity #4
      5:15 – 6:30 PM – Flag & Dinner
      6:45 - 9:00 PM Night Program
      7:00 – 8:45 AM – before care
      9:00 – 12:00 PM– Flag , Morning Activity & Snack
      12:00 – 1:00 PM – Lunch
      1:00 – 4:00 PM – Afternoon Activities
      4:00 - 6:00PM after care